[Academic Renewal] [Course Repeats] [Grade Policy] [Incomplete Grades] [Pass/No Pass]
Substandard grades may be disregarded if they are not reflective of a student’s demonstrated
academic ability. In order to request Academic Renewal the student must fill out this
form and follow the directions below. If Academic Renewal is approved, the student’s
permanent record will be noted with Academic Renewal comments and the units will be
removed. The renewed course(s) will not be removed from the record, as the district
is required to show the student’s complete and accurate academic record.
- You may only utilize academic renewal one time
- Only substandard grades will be renewed
- You must have completed 20 units of satisfactory work that has been completed within
the Contra Costa Community College District or any other accredited college or university,
since receiving the last substandard grade (the unit count begins the semester after
the substandard grade is received.)
- You must not have received any D’s, F’s or NC/NP since the substandard work (minimum
2.0 since substandard work)
- Courses that have already been removed from GPA by course repetition will not be renewed
- There is no minimum or maximum time limit (no waiting period since the substandard
- Up to 24 units may be renewed; district courses can be combined up to the maximum
of 24 units, however each college will adjust their own work – one form per college
Fill out and sign the Academic Renewal form, obtain college counselor approval and submit the completed form to any college within
the district (one form per college). If you are using non-district courses to qualify
for the 20 units, official transcripts must be submitted or on file in Admissions
and Records Office.
Effective summer 2012 students will be limited to enrolling in the same non-repeatable credit class a maximum
of three times. This includes students who have earned a substandard grade (“D,” “F,”
“NP,” or “NC”) or who have dropped with a “W.” Starting with Spring 2012 registration,
students will be notified if they are enrolling in the same course for a second time.
Students attempting to enroll in the same course for a third time will be blocked
from registration and required to submit a petition to repeat. Students are urged
to manage course load, be aware of the number of enrollments for a specific course,
carefully consider dropping courses, and understand all deadlines. In addition students
are urged to take advantage of counseling, tutoring, and other support services to
achieve successful completion of all courses.
Repeating courses with substandard grade
Courses are not repeatable unless noted within the course descriptions listed in the
catalog. Students may repeat a non-repeatable course only to alleviate a substandard
grade of D, F or NC/NP.
When a course is repeated to alleviate a substandard grade, only the last grade and
it's units will be used in computing the student's grade point average. The substandard
grade will remain on the student's transcript with a notation that the course has
Course repetition cannot be used to make up an incomplete 'I' grade. When students
receive a substandard grade (“D,” “F,” “NC,” or “NP”) for a course, they may enroll
in it a second time without being required to request permission. If it becomes necessary
for students to attempt a course for the third time, they must request special permission
to do so. Students must submit a Petition to Repeat online to the Dean of Outreach,
Enrollment and Matriculation. Under no circumstances may a student repeat a course
more than two times to alleviate a substandard grade (Title 5, section 55042). If
students repeat a course, only the better of the two grades will be used in the GPA
calculation. (If both grades are the same, then only one will be counted). However,
both grades will appear on the transcript, and the units for the course will only
be counted once. An “R” notation will appear next to the lower of the two grades indicating
that the course has been repeated.
Courses that are repeatable are noted in the college catalog with the number of repeats
allowed. Students may not repeat a course beyond the maximum repeats, even to alleviate
A student may repeat courses for additional credit and a grade only if the course
is labeled as being repeatable in the catalog. For example:
CARER 150 - Topics in Careers
1 unit SC
May be repeated three times
Courses that may not be repeated under any circumstances are dental courses and any
course that is unusually dangerous to the student or others.
The assignment of grades is the exclusive responsibility of the individual instructor.
Our grading policies are based on our faculty’s philosophy, California Administration
Code, Title 5 (Sec. 51300-51325), and the Contra Costa Community College District
Board Policy 4001.
We use the following evaluative grades and non-evaluative symbols:
Grade points per unit
A —Excellent - 4 grade points
B —Good - 3 grade points
C —Satisfactory - 2 grade points
D —Passing, less than satisfactory - 1 grade point
F —Failing - 0 grade points
The following grade symbols are not considered in calculations of cumulative grade
point averages (GPA), but the “W,” “I,” and “NP” grades are considered in determinations
of progress probation and dismissal:
I —Incomplete - 0 grade points
P —Pass, at least satisfactory or a C grade - 0 grade points, units not counted in
NP —No Pass, less than satisfactory - 0 grade points, units not counted in GPA
The following are non-evaluative symbols:
IP —In Progress
RD —Report Delayed
Grades earned on non-degree applicable courses are not included in the degree applicable
Students who have completed at least 12 units during the term and earned a GPA of
at least 3.0 will receive honors recognition on their transcripts.
Graduation honors will appear on a student’s transcript if a 3.5 GPA in all college
work (excluding non-degree applicable and upper division courses) is maintained at
the end of the semester in which the student has applied to graduate.
An incomplete is a contract between a student and instructor. An incomplete grade
must be made up no later than one calendar year following the grade assignment or
it will automatically revert to the alternate grade assigned by the instructor. Students
who receive an “I” grade can not officially register for the same course in which
they received the incomplete. Incompletes will be given only in cases of emergency
such as accident, illness, or family emergency. Extensions to the one year deadline
may be granted for good cause with instructor approval. The instructor must notify
the Admissions and Records Office.
Pass/No pass (P/NP) is an option available on some classes that allow the instructor
to give a grade of pass, or no pass, instead of a letter grade. These courses are
labeled in the Schedule of Classes with a (SC) student choice notation. Student choice
means a student has a choice whether to take the class on a P/NP or letter grade basis.
A pass is given for “C” grade work or better, and a no pass is given for “D” grade
work or below. The deadline to submit a Pass/No Pass Form to Admissions is the same as the deadline to reverse a previous pass/no pass request,
and is listed in the Calendar of Important Dates published in the Schedule for Classes. This is for regular session classes only;
see your instructor for deadlines for short-term classes.
P/NP grades are not used in the calculation of grade point averages, although the
units for P grades are counted towards your total units earned at DVC. Four-year colleges
often limit the number of P units they will accept from transfer students. Please
contact your transferring institution for their P unit policies.