Software and Websites

The following list of recommended software and websites is reviewed and tested yearly. As you develop, edit, organize, and store your files and websites, consider the following sites, software, and services below.

Software/services for online office hours

Call and Confer and Office Hours are useful offerings from CCC Confer for conducting meetings with individuals or groups. Attached are the common Telephone Features for Call and Confer/Office Hours. To set up a meeting, complete the request form at the following link:

After the meeting is set, two emails (one for the presenter and the other for the participants) will be sent to the presenter explaining how participants access the meeting.

Google+ Hangouts

Video chats with 10 people + options for sharing each other's desktops and sharing files. Video sessions can be archived within a Youtube account as well as streamed live. Caption options are available via Youtube as well. Links to these services can be easily placed within a webpage/website. To learn more, go to the Google+ Hangout Learn More page

Allows for easy screen-sharing between multiple people. The interface is simple and easy to understand and large buttons/short drop-down menus allow the presenter or viewer(s) to send or request access to a desktop screen. The following directions are easy to follow: handout. This can be combined with a Skype session as well for effective demos and office hours. For additional information, go to the FAQ.


Skype provides an easy and reliable way to conduct a video chat or conference - whether for student meetings or committee work. The sound and video quality are good, the account setup is easy, and additional features like file sharing, text-based chat, and screen-sharing exist as well.


Zoom provides an easy and reliable way to conduct a video chat or conference - whether for student meetings or committee work. The sound and video quality are good, the account setup is easy, and additional features like file sharing, text-based chat, and screen-sharing exist as well. The mobile versions of the software are also quite useful: Zoom Mobile and Zoom Rooms. 

Photo editing, computer-screen capturing, and video-oriented programs

Camtasia, Snapz Pro X, Snag-it, Apple's Quicktime, and Screencast-O-Matic

These programs allow a user to record and narrate activity/programs being used on a computer. While Quicktime is free with a mac, the other three programs vary in price, with Snag-it the least expensive at $30. Screencast-O-Matic is free, and the easiest program to use.

Adobe has a website for editing, storing, and sharing photos - While it currently provides 2 gigs for free, additional space is available for a price. Users can also store and share videos and set permissions on photos and videos.


Tutorial: How to caption videos using YouTube's video options 

YouTube allow you to upload videos (as well through Google+ Hangouts (see above)) and allows for easy captioning. While the accuracy rate is about 50%-70%, it's easy to edit the time-stamped file.

Storage and web-based word processing

Dropbox is a free service which allows for easy web-based storage of files. These can be accessed through the web and, with the Dropbox software installed on multiple machines, can sync your files between multiple locations. This makes for a seamless workflow between home and office.

Google Docs

Please see the following links for information on this very useful and easy-to-use web-based word processing suite (for documents, spreadsheets, presentations). All that is needed is a gmail account ( While individuals can use these web-based programs, groups can also collaborate online on the same document as well:

Google's Explanation Video - Quick explanation of why to use Google Docs

Wikipedia Explanation - Summary of the features and limitations of the systems (i.e., file storage. But, know that Google Docs have very small file sizes in comparison to Microsoft, and that one can share a Google Doc as an email attachment that is saved in RTF or Odt format (both small) and then open it in MS Word.

Google Docs for smartphones and iPads - if you have a smartphone or iPad (or your students do), this is one more way to access, create, and edit a document, but the difference is that a Google Doc starts as a web-based document and can be easily added to a website/D2L/email to display as a webpage or url. This makes it easier to access and edit and more flexible than a file. Students will likely appreciate this as well.

Google Form example - Here's a link to a form created with Google Forms which contains a number of the options available (while you can use a text box, I did not for this form) when creating the questions on the form.

Komposer  Do you need a simple and free html editor? If so, the Komposer html editor fits that need. Html code can be easily copied and pasted into other familiar webpages and websites: D2L, Voyager sites, etc..

Additional resources

Instructure Canvas - free course sites

Canvas offers a free, hosted online course management system in which you can load content. Given that CCCCD is moving to Canvas, these free Canvas sites can be used to import courses from D2L and/or build course in order to later export into CCCCD's Canvas system. - Weebly is a template-based, easy-to-use site, which allows for clean, aesthetic website creation. This is a useful site to develop project and/or class-based websites. It can also be easily added to a D2L or Canvas site. To get a sense of it, please review the following example site about student portfolios within an English course:

Macs - The mac laptops and iMacs come with cameras which can be used to create images and video, but also used for video conferencing. Photobooth, a program on the mac, allows a user to capture images and video with only a single button, and the program has artistic filters and presets more for amusement than practicality. If interested, stop into Staff Development (AB 217) and click on the Photobooth icon. To begin recording or to take a picture, click on the red button.

Proctorio  Online proctoring vendor selected by the California Community College system

Portfolium Online ePortfolio vendor selected by the California Community College system.
Press release: Portfolium Plugs into 2.1M California Community College Students