Accreditation update - Recommendation 1 ACCJC

President's Message

September 8, 2009

Work Group Leads are: Ted Wieden and Sue Handy

Recommendation 1: Decision making roles

The team recommends that the college clarify the decision making roles of constituent groups in the establishment of the campus organizational structure and implement a participatory process to advance the mission and goals of the institution. (Standards: IA3, IB1, IB2, IVA1, IVA2a, IVA3, IVB2b)

Results

As part of the accreditation work, Work Group One proposed revisions to the college organizational committee structure. These proposals were followed up with additional consultation and collaboration -- through information collected from other accreditation Work Group minutes; draft written Work Group reports; summer Parking Lot Task Force meetings; and revisions at the July AOTF meeting.

There were four new committees proposed: College Council (chair, membership, charge, function and responsibilities have been proposed); Integration Council (chair, membership, and some functions, have been proposed); Facilities and Space Allocation Committee; and the Enrollment Management Committee (both of which need additional work regarding chair, membership, charge and functions, to be completed during fall 2009).

Additional proposed committee changes include: a change in title and membership for a Budget Committee (picks up functions of former Budget Oversight Committee); change in name and some functions for Planning Council to Institutional Planning Committee; creation of the Institutional Effectiveness Work Committee combining the charge and functions of the Accountability & Research Committee and the Student Learning Outcomes Committee; and dissolving of the Leadership Council, Budget Oversight Committee, Budget Review Committee, Accountability and Research Committee, Student Learning Outcomes Committee and Instructional Council. There are some additional minor changes to other committees which will report to the new College Council rather than the old Leadership Council.

In addition to the changes in the committee structure, Work Group One also proposed a comprehensive annual evaluation process for the College Council to ensure continuous college improvement. (IB)

Following is a flow chart with the basic committee structure that is followed by the chart of committees with proposed changes that need to be made.

Click to view pdf of Governance Flow Chart

Click here to view pdf
 

Continuous Improvement

The information concerning the changes to the committees was introduced at the Leadership Council on August 10, 2009, which is the current body tasked by College Procedures to make changes. (Evidence 1.5, 1.29, 1.30). This introduction was the formal dissemination process to the constituent groups. Once input has been gathered, then a meeting with the Academic Senate will be held regarding any proposed changes that fall under the Academic and Professional Matters, as currently outlined in college procedures (1001.02 and 1009.01). As committee changes are completed they will be reflected in the DVC Handbook on College Committees.

What follows is a draft of the proposed committee changes. It does not include the charges and functions given to the committees.

Council, Committee, Task Force, Workgroup

Reports to

Leadership (Chair Structure)

Notes

       

College Council
(This is a replacement for Leadership Council)

 

Chair/Vice-Chair; rotating (Admin, Classified, Faculty)

Permanent Vice-Chair position for ASDVC
Membership: 4 Administration, 4 classified staff, 4 students, 4 faculty

Integration Council
(This is a new Council)

College Council

Co-Chairs: Instructional Services, Student Services and Administration. TBD

New body endorsed at the May 15 AOTF meeting.
Membership: 11 faculty (1 from each division, including SRVC)
5 classified (3 from student services, 1 from instruction, 1 from administration)
5 administrators (2 from instruction, 2 from student services, 1 from administration)
2 students
Plus 1 member from each of the following committees: Workforce Development, Institutional Planning, Matriculation, Information Technology, Foundations for College Success, and Enrollment Management
(Some charges and functions developed)

Budget Committee

College Council

Co-Chairs: Administration and Faculty (new chair configuration)TBD

Name Change from Budget Oversight Committee to Budget Committee
New Membership
2 members from the Instructional Program Review Area
2 members from the Student Services Program Review Area
2 members from the Administrative Program Review Area
1 Vice President of Finance & Administration
1 Faculty Senate rep
1 Classified Senate rep
1 ASDVC rep
1 Administration rep
(For the six program review functional area representatives there would not be more than three from the same constituent group)

Institutional Effectiveness Work Committee
(This is a replacement committee)

Institutional Planning Committee

Co-Chairs: Administration and Faculty TBD

Instructional SLOs (work done by a Faculty Senate committee) come to this committee for information and reporting purposes only.
This group combines the functions of the Accountability & Research Committee and the Student Learning Outcomes committee. Membership to be determined.

Institutional Planning Committee
(Minor name change from Planning Council)

College Council

Co-Chairs: Administration and Faculty (new chair TBD)

Membership remains the same 2 Administration 2 faculty, 2 classified, 2 students (1 Person from SRVC within those listed above.

Enrollment Management Committee
(Proposed new committee)

Vice President Student Services (VPSS) and Vice President Instruction (VPI)

Co-Chairs: Rotating (always one Administrator) TBD

Twice yearly joint meeting with the Matriculation Committee
Charge/function and membership to be determined

Facilities and Space Allocation Committee
(Proposed new committee)

College Council

Co-Chairs: Administration and Classified TBD

New committee
Charge/Function and membership to be determined.

Information Technology Committee

College Council & Integration Council

Co-Chairs: Exec Dean of IT and Faculty

Charges, functions, and membership remain the same

Cultural Diversity Committee

College Council

Chair: Elected by Committee

Remains the same current membership is 3 administration, 3 faculty, 3 classified, 3 students

Foundations for College Success

VP SS, VPI, Faculty Senate, College Council

Coordinators of the Program are co-chairs

Remains the same

Matriculation Committee

VP SS, VP I and College Council

Chair: Dean Outreach, Enrollment Services & Matriculation

Twice yearly joint meeting with the Enrollment Management Committee

Safety Committee

Facilities and Space Allocation Committee

Co-Chairs: Administration, District Police Safety Officer and Classified (new chair configuration) TBD

Current membership: 2 Administration, Police Services Lieutenant, Safet7 Officer, 3 faculty, 3 classified, 1 student
Other college and District personnel as needed to address specific issues including OSHA issues

Staff Development Committee

College Council and Senior Dean of Curriculum and Instruction

Facilitator: Senior Dean of Curriculum and Instruction; Chairperson: Selected by committee vote.

Current membership: 2 administrators, 2 faculty, 2 classified, 1 student, staff development coordinator

Sustainability Committee

Facilities and Space Allocation Committee

Co-Chairs: Administration, Classified and Faculty (new chair configuration) TBD

Current membership: 3-5 administration,
3-5 faculty,
3-5 classified,
3-5 students

Workforce Development Committee

Institutional Planning Committee or Integrated Council

Co-Chairs: Dean of CTE and CTE Faculty (new chair configuration) TBD

Current membership: 3 Administrators, 10 faculty, 1 counseling rep, 1 classified, 1 student services, 1 student.

Accountability and Research Committee

Institutional Planning Committee

Chair: Dean of Planning, Research & Student Outcomes

Merged with the College-Wide SLO Committee to create the Institutional Effectiveness Work Committee

Student Learning Outcomes Committee

 

 

Merged with College-Wide SLO Committee to create the Institutional Effectiveness Work Committee

Budget Review Committee

 

College President

Replaced by the Budget Committee/Integration Council

Instructional Council

College Council*

Co-Chairs: VP AA and Faculty

Replaced by Integration Committee

Leadership Council

 

College President

Replaced by the College Council

Budget Oversight Committee

 

Vice-President for Finance and Administration

Replaced by the Budget Committee

Plan of Action

All committee changes will be completed and implemented by December 31, 2009. As decisions are approved regarding the DVC committee structure, changes will be proposed to the appropriate college procedures to ensure continuity -- all procedure changes will also be completed and implemented by December 31, 2009

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