February 1, 2010
We received the letter from ACCJC today in which DVC has been removed from Show Cause and placed on Probation with a Follow-Up Report due October 15, 2010. Congratulations to everyone who worked tirelessly toward this positive result
The Commission notes that Diablo Valley College has completed significant amounts of good work to address the deficiencies noted in the Commission’s action letter of January 2009. The college is encouraged to continue its work to fully address all deficiencies.
The following represents a summary of the team’s conclusions from their November 4th visit.
The team recommends that the college clarify the decision making roles of constituent groups in the establishment of the campus organizational structure and implement a participatory process to advance the mission and goals of the institution.Summary of team findings:
The college has made significant efforts in satisfying this recommendation but has yet to fully implement, test and evaluate the new governance structure and the quality of decision-making that results from it. Therefore, this recommendation has been partially met.
The team recommends that the college must develop and implement college wide planning that is tied to the Strategic Plan, mission, and resource allocation that:
Whereas one year ago the college did not acknowledge the necessity for planning in their Self Study Report, there is now a commitment in the newly designed governance system to actively contribute to the college’s planning agenda through new processes and dialogue.
Although commendable progress has been made in a short time, a great deal of work remains to be done in order for the college to reach compliance with the Standard. It is expected that Diablo Valley College will reach the level of proficiency in which planning is fully integrated and systematically employed in all aspects of college decision making, once the college actually fully implements the integrated planning system that they have designed. This recommendation has been partially satisfied.
The team recommends that Diablo Valley College fully implement Recommendation 1 in the 2002, Accreditation Evaluation Report which states; “Implementation of a uniform process of program review which includes direct evidence of student learning and is used to inform and influence planning and resource allocation and leads to improvements in programs and services.”Summary of team findings:
The challenge now is that DVC must follow through with the proposed changes via Integration Council, Planning Council, the Budget Committee and College Council to use the answers to these questions to allocate resources and make institutional changes to effectively reach compliance with this standard. This recommendation is partially met.
The team recommends that Diablo Valley College fully implement recommendation 2 from the 2002 Accreditation Evaluation Report which states, “Improvement of existing curriculum process to include a timely, systematic review and efficient procedures for course and program approval with adequate technology and staff support.” Furthermore, the team recommends that the curriculum process be fully integrated with the program review process.Summary of team findings:
Recommendation 6, as written, has been satisfied.
The team recommends that the college further improve communication to increase collaboration across organizational structures by promoting transparent decision making, honest dialogue and widespread dissemination of internal college documents.Summary of team findings:
Diablo Valley College has made an earnest and significant effort to respond to this recommendation by improving the quantity and quality of its communication about important college issues. The individuals on the work groups modeled this more transparent and honest approach to dialogue. The new governance system and its attendant communication requirements are just now being implemented. The proof of how well the college sustains its current energy and commitment to improved communication will be to evaluate its effectiveness as part of the scheduled evaluation at the end of the academic year. At the time of the visit, this recommendation has been clearly addressed, but only partially satisfied.
The visiting team confirmed that Diablo Valley College defines and publishes the programs of study leading to an associate degree, certificate, and program of study leading to transfer. Program expected learning and achievement outcomes, however, have yet to be developed and published.Summary of team findings:
…. The college has developed a SLO calendar that is updated annually and posted on the website so that all faculty know exactly when SLO’s need to be updated. The SLO academic senate committee will continue to serve as a resource and review body for SLO’s and will provide the quality assurance necessary to move DVC forward towards proficiency in use of SLO’s by 2012. The college has identified all program level SLO’s and they are available to the public on the college website. In addition, the college has published a catalog addendum for 2009-10 that includes all college program level SLO’s. As written, the college has met Eligibility Requirement 10, although the concerns noted [in the report] about the assessment calendar and mapping require further attention in meeting the proficiency level in SLO development by 2012.
The visiting team confirmed that Diablo Valley College has a documented Educational Master Plan, Facilities Master Plan and technology master plan. However, planning processes and outcomes need to be consistent, integrated, evaluated, and updated. Technology planning is not integrated with institutional planning. The institution does not systematically assess the effective use of technology resources or use the results of evaluation as the basis for improvement. Diablo Valley College completed its technology master plan in 2001. The plan was comprehensive and included implementation timelines over a three year period through 2004. Since that time, there has been no comprehensive and integrated effort to guide the development and implementation of technology resources over the last four years.Summary of team findings:
It appears to the team that DVC will be able to adhere to their planning timelines with respect to technology. This plan was well designed, well written and had input from all of the DVC constituent groups. This plan should serve as a model for Diablo Valley College in the development of their future planning documents. The plan was comprehensive, user friendly and relevant. Eligibility Requirement 19 has been fully met.
In order to improve its resource allocation process, the district should expedite development of a financial allocation model including the following:
The Contra Costa Community College District has responded to the 2008 District Recommendation by making significant progress on developing a new financial model and has also addressed the issues of funding for adjunct faculty and creating a technology budget. During this fiscal year, the new adjunct faculty formula was adopted as well as a base technology budget that is projected to increase in coming years. At the time of this visit, however, the new district resource allocation model was still in discussion and not yet finally adopted. Thus, the recommendation is partially satisfied and will become fully satisfied upon the implementation of the new budget model for the 2010-11 fiscal year on July 1, 2010.
Although the team identified the continued work the college needs to do in the following areas, Recommendation 1: Decision Making Roles; Recommendation 2: College Wide Planning; Recommendation 3: Program Review; Recommendation 7: Communication and Collaboration; District Recommendation 8: Resource Allocation. The overall report was quite positive. It stated: The team found the entire college hospitable, professional and forthright in its demeanor, and most eager to demonstrate the progress made in responding to the recommendations listed in the Show Cause action. The team wishes to commend the college for its candor in acknowledging the deficiencies that led to its current status as well as its willingness to accept responsibility for resolving these issues to have a more effective college and thereby meet Commission Standards.
In fact, Dr. Barbara Beno called just moments ago to tell me, that the Commission thought we had done a very good job, we had excellent reports, and they were confident that if we continued the hard work we had begun as their next action, we would be removed from all sanctions. (This next action would occur January 2011.)