Grade policy

The assignment of grades is the exclusive responsibility of the individual instructor. Our grading policies are based on our faculty’s philosophy, California Administration Code, Title V (Sec. 51300-51325), and the Contra Costa Community College District Board Policy 4001.

We use the following evaluative grades and non-evaluative symbols:

Grade

 

Grade points per unit

A Excellent........................................................ 4

 

B Good............................................................. 3  
C Satisfactory.................................................... 2  
D Passing, less than satisfactory.......................... 1  
  (Not a recommending grade for continuation in sequential courses)
F Failing........................................................... 0

The following grade symbols are not considered in calculations of cumulative grade point averages, but the "W," "I," and "NP" grades are considered in determinations of progress probation and dismissal:

Grade

 

Grade points per unit

I Incomplete......................................................

0

P Pass............................................................. 0
  (At least satisfactory or a C grade; units not counted in GPA)
NP No Pass........................................................

0

 

(Less than satisfactory; units not counted in GPA)

The following are non-evaluative symbols:

We use the following evaluative grades and non-evaluative symbols:

Grade

 

Grade points per unit

W Withdrawal.............................................

0

  (The grade given when students withdraw from a course
within allowed time.)
IP In Progress........................................... 0
  (Symbol indicating the course was in progress beyond the
end of the term.)
RD Report Delayed.......................................

0

  (Symbol indicating delay in reporting grade.)

Grades earned on non degree applicable courses are not included in the degree applicable grade point average.

Academic honors
Students who have completed at least 12 letter-graded units during the term and earned a grade point average of at least 3.0 will receive honors recognition on their transcripts.

Graduation honors
Graduation honors will appear on a student’s transcript if a 3.5 grade point average in all college work (excluding non-degree applicable and upper division courses) is maintained at the end of the semester in which the student has applied to graduate. A student intending to graduate in the spring semester must have a 3.5 grade point average as of February 1 for honors to appear in the ceremony program, but the 3.5 grade point average must be maintained at the end of the semester to have honors appear on the student’s transcript.

Incomplete grades
An incomplete grade must be made up no later than one calendar year following the grade assignment or it will automatically revert to the alternate grade assigned by the instructor. Students who receive an "I" grade can not officially register for the same course in which they received the incomplete. Incompletes will be given only in cases of emergency such as accident, illness, or family emergency. Extensions to the one year deadline may be granted for good cause with instructor approval. The instructor must notify the Admissions Office.

Pass/No Pass grades (P/NP)
These grades are not figured into grade point averages, although the units are applied toward the 60 required for an associate degree. Four-year colleges often limit the number of P units that they will accept from transfer students. You should check with the college you intend to transfer to, to determine if there are any negative implications to choosing P/NP grading. P/NP grades cannot be reversed after 25 percent of the course has passed.

Student choice (SC)
A course labeled "SC" means that before the deadline, students can decide to take the course for a letter grade or for a P/NP grade. Students must complete a form in the Admissions Office to take the course for a P/NP grade. If students do not choose the P/NP option before the deadline, they will be issued a letter grade for the course. It is often best to discuss this choice with a counselor.

Students have until the fourth week of the course (or 25 percent of the term for shorter courses) to decide. After the deadline has passed, the grading choice may not be reversed.

Non-credit courses
Non-credit courses are open to all students for registration. There are no enrollment fees for non-credit courses, but an application for admission is necessary. Non-credit courses are not graded and are not degree applicable.

Fairness in grading
During the first week of each course, instructors will give their students a copy of their course syllabus, which will include their grading policies. Students may expect instructors to:

  • record the student’s grade for each oral and written test or report that will affect the final grade, notify the student of the grade, and, if necessary, review the results with the student;

  • evaluate the student within the first quarter of the course and notify the student of the results of the evaluation;

  • count a final examination for no more than half the course grade;

  • base final grades on at least three of the student’s tests and/or reports.

Note: Instructors are expected to retain any test or report that is not returned to a student for a period of one school year. Grade records should be available for a period of three years after grades are awarded. Instructors who are not scheduled to teach should leave their records with their division dean.

Grade corrections
Students who believe that they have received an incorrect grade must initiate a grade correction within one calendar year after they received the grade. To have a grade corrected, students must ask the instructor to correct the grade and have them submit a grade correction form. The instructor has final authority to determine if the student’s grade should be changed.

Note: Except in extenuating circumstances such as serious illness, grade corrections may not be made from "F" to "W." It is the student’s responsibility to withdraw from a course prior to the drop deadline.

Student grade complaints and appeals
For full information on the grade appeal process, see "student appeals for grade changes" under the "college and student policies" section of this catalog.

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