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In order to comply with federal, state, and institutional regulations and guidelines, the DVC Financial Aid Office is outlining the policies that apply to all students applying for and receiving financial aid. Students are expected to read and understand the Contra Costa Community College District's Financial Aid Terms of Agreement and the following policies.
Satisfactory Academic Progress (SAP) refers to the Contra Costa Community College District policies and requirements that all financial aid students must meet every semester in order to be eligible for financial aid and remain in good standing.
All students must meet the following SAP requirements to be eligible for financial aid:
Failure to meet ANY of the requirements above can result in being placed on a Financial Aid Warning or Suspension status, which can negatively affect your financial aid.
For more detailed information regarding our SAP policies, please refer to the Satisfactory Academic Progress Policy
For more detailed information regarding the 67 percent SAP requirement, please refer the 67 percent Grid
Financial aid funds are disbursed to a student under the assumption that the student is eligible to receive the funds or will attend school for the entire period for which the assistance was awarded. Any students who do not attend or satisfactorily complete courses for which they receive financial aid payments, officially withdraw from courses for which they received financial aid payments, or are determined ineligible for the funds received may be required to return all or a portion of the financial aid funds disbursed to them. This is otherwise known as financial aid repayment.
Any student who completely withdraws from all classes prior to completing 60 percent of the semester will be subject to financial aid repayment. At Diablo Valley College, the Federal Pell Grant Program, the Federal Supplemental Opportunity Grant, and Direct Loans are subject to these repayment provisions. Any student who attends the semester passed the 60 percent point and then completely withdraws is considered to have earned 100 percent of the financial aid disbursed to them and no repayment occurs.
Students who receive federal financial aid for the 2016-2017 academic year and withdraw prior to the following dates may be subject to repayment:
Fall 2016: October 26, 2016
Spring 2017: April 1, 2017
Summer 2017: Varies based on student enrollment activity
Students subject to repayment have 30 days from the date of notification to return the amount owed to Diablo Valley College. If the repayment amount is not made in full, the amount owed will be reported to the U.S. Department of Education for the student to make satisfactory payment arrangements after 45 days.
Please note that a student that owes repayment of federal Title IV aid will NOT be eligible to receive financial aid at any postsecondary institutions until the repayment conditions above are met.
Any student who fails to earn passing credit in ALL of their classes during a term in which financial aid was disbursed is also subject to financial aid repayment. If the student cannot document their last date of attendance, our office will make the determination that the student unofficially withdrew at the 50 percent point of the semester. If the student is able to document that they attended class past the 60 percent point of the semester, then no repayment will occur. The student must submit written documentation verifying attendance within 30 days of repayment notification.
If financial aid is processed for a student that never begins attendance in any of the classes for which they registered in the term, the student is not eligible for award and all aid will be canceled. A financial aid hold will be placed on the students record and the student will be responsible for repaying the funds to the college.
If financial aid is processed for a student that does not begin attendance in a portion of the classes for which aid has been processed, the original award will be adjusted. If it is determined that the student has been overpaid financial aid, a financial aid hold will be placed on the students record and the student will be responsible for repaying the college.
Students receiving Pell Grant at DVC will generally receive two payments per semester. At about the mid-point of the term, the Pell Grant award will be re-calculated to lock Pell Grant eligibility based on the student's adjusted enrollment status. The Pell Grant award will be automatically increased or decreased according to the enrollment status on this date. For the current academic year these dates are:
Fall 2016: October 7, 2016
Spring 2017: March 24, 2017
If it is determined that the student has been overpaid, the student will be responsible for repaying the overage to the Pell Grant program. The student will be notified of the overpayment and be given 30 days to pay the debt owed to DVC. The amount owed will be reported to the National Student Loan Data System (NSLDS) and the student will not be eligible to receive additional federal financial aid at any postsecondary institution until satisfactory payments arrangements are made. If the overpayment amount is not repaid to DVC within 30 days of notice, the debt will be referred to the Department of Education for collection. Please allow at least 2 weeks from the date your Pell Grant overpayment is scheduled for referral for non-payment (as indicated in your overpayment letter) before contacting the Department of Education.
If any course cancellation leads to a change in enrollment status for the student, financial aid eligibility will be recalculated and may result in a student owing a grant overpayment.
A student cannot receive aid from more than one college for the same period of enrollment. Students that are found to have received aid from multiple colleges for the same term will be subject to repayment. If this occurs, the student will be notified in writing of the amount owed and repayment options.
Students will be subject to repayment of grant awards disbursed if it is determined that the student made an error on the financial aid application that decreased the students aid eligibility. Moreover, if the student is initially disbursed aid but later makes a correction to the FAFSA that results is selection for verification, and the student does not submit the required documents, the student may be subject to repayment of grant funds received.
Federal regulations limit to the number of times a student can repeat a course and receive financial aid for that course. Once a student earns a passing grade for a course the student can only repeat the course one more time and still receive financial aid. A passing grade is defined by the college as a D or better. If a student enrolls in a previously passed course for a third time, this course will not count for financial aid purposes. A repeated course can be included in a student's enrollment level for financial aid payments if the course is retaken:
To read the policy in its entirety, please review to the Contra Costa Community College District's Financial Aid Repeat Coursework Policy.
Please note that the repeat course policy for financial aid is separate from institutional academic policies regarding repeat courses. Please review this policy in the DVC catalog.**
Remedial coursework prepares students for study at a postsecondary level. Federal regulations limit the number of remedial units that can be considered for financial aid eligibility.
The duration of a student’s eligibility to receive a Federal Pell Grant is limited to 12 full-time semesters (or its equivalent). The calculation of the duration of a student’s eligibility will include all years of the student’s receipt of Federal Pell Grant funding. Once a student has received a Federal Pell Grant for 12 full-time semesters (or its equivalent) the student will no longer be eligible for a Federal Pell Grant for future semesters.
A student Pell Lifetime Eligibility Usage (LEU) is tracked by the U.S. Department of Education. Each time a student receives a Pell Grant award, the amount used in recorded in percentages. For example, a student is entitled to $4000 in an academic year and receives $2000, then the student is considered to have used 50 percent of the award. A student's total Pell Grant eligibility is 600 percent if qualified for the award. The maximum Pell Grant award a student can receive in an academic year is 100 percent. Students can track their own Pell Lifetime Eligibility Usage (LEU) by logging into the National Student Loan Database System (NSLDS).
As a student at DVC you have the right to:
As a student at DVC you have the responsibility to: