Usage of Videos

When ordering videos for your department/classes, these must be captioned. Why? Accessibility standards, commonly referred to as 508 requirements, are federal law. When developing your own material or using web-based material with your classes or websites, consider that you should provide an alternate content version (text file or transcript) of your material depending upon the following factors:

  • is the video material connected to student assessment?
  • is the video material essential to the understanding of your course or department website?
  • is the video material tied to federal funding?

If you can answer yes to any of the above 3, then you must have the video captioned.

Steps for captioning your own content

Youtube is a great service for providing captions for your self-created videos. Consider creating an account on Youtube, uploading your videos, and using the caption tool which Youtube provides.

Additional streaming services are provided through 3C Media Solutions (one of the Sidekick services provided by CCC system), which also provides a link to request for a video to be captioned. DVC can also help to complete this request. Contact Christine Wasmund at for assistance.

Exceptions to providing captions or alternate text with videos

As stated on page 13, Basic Requirements for Providing Access, of the Chancellor’s Office California Community Colleges' Distance Education: Access Guidelines for Students with Disabilities, August 1999:

"7. After the adoption date of these guidelines, any distance education courses, resources or materials purchased or leased from a third-party provider or created or substantially modified "in-house" must be accessible to students with disabilities unless doing so would fundamentally alter the nature of the instructional activity or result in undue financial and administrative burdens on the district."