Distance Education Regulations and Forms

All online instructors should understand important regulations around distance education at the local, state, and federal level.  For your convenience, the Distance Education Committee has gathered important guidelines and practices below. 

Policies and Procedures

CCCCD Board Policy: Distance and Correspondence Education

Contra Costa Community College District Board Policy 4014 outlines key differences between distance education and correspondence education as well as protocol around course review, approval, and certification of DE courses.

DVC  Procedure: Distance Education

Diablo Valley College Procedure 4003.01 clarifies local distance education definitions, practices for course review and approval, and guidelines for student participation and authentication.  Department Bylaws may include additional local practices.

DVC Procedure: Regular and Effective Contact

Diablo Valley College Procedure 4003.02 defines our college policies around instructor-initiated contact and student-to-student interaction in online courses. 


Federal and State Regulations

CA Regular and Effective Contact Mandate

California Title 5 - 55204 mandates regular and effective contact between an instructor and students and among students.  

US Regular and Substantive Interaction Mandate

US Department of Education Act 122 Stat. 3078 mandates regular, substantive interaction between the instructor and students.

Accessibility Mandates

Revised Section 508 standards, including WCAG 2.0  are federal codes outlining our mandate to make materials accessible to all students, including those with disabilities.  Please visit Online Accessibility at DVC for training materials to ensure your course content meets accessibility standards.

Student Privacy (FERPA)

The US Department of Education's Family and Educational Privacy Act outlines policies around student privacy rights.  Learn more about FERPA training for colleges (Instructors need to agree to practices ensuring FERPA compliance when combining sections on Canvas.  See the pop-up on InSite under Resources --> Canvas Combine Sections for more details.)

Copyright and Fair Use

Learn more about copyright and fair use policy. For additional trainings regarding fair use in academia, please see the Copyright Guide for DVC Faculty


Online Evaluation

UF Contract: Online teacher training

Under the new contract, faculty teaching online must have successfully completed an approved training in online teaching.  Learn more about the new distance ed requirementscheck for upcoming sessions of the District's Becoming an Effective Online Instructoror submit the Comparable Training Equivalency Form.

Setting up online evaluations and adding evaluators

Please contact Santino Aguilar (saguilar@dvc.edu) about setting up Evaluation Kit for student evaluations.  To learn how to add your evaluator to your Canvas shell, please see How to Give Access to a Canvas Course.

Canvas shell request

Note: shells are automatically created for all class sections and can be found in the instructor of record's dashboard.  Please contact Jeanette Peavler (jpeavler@dvc.edu) or Kat King (kking@dvc.edu) with your request for any additional shells.  Sandbox courses may be available for faculty to work on course design or for department training needs. 

Shells intended for other purposes, like for use with students, must be approved by the Distance Education Committee.  (Typically student-facing materials that are not course-specific will find a better platform with DVC Sync, which caters to student clubs and organizations.)

Canvas LTI Request

Please contact Jeanette Peavler (jpeavler@dvc.edu) or Kat King (kking@dvc.edu) with your request.  If you are requesting publisher or third-party Canvas integrations, please contact the company to request a copy of their VPAT, which documents the product's accessibility.