About documentation

The Diablo Valley College (DVC) will provide reasonable accommodations for eligible students with disabilities. Students who are eligible for accommodations will present recent documents that demonstrate evidence of a currently disabling condition that interferes with one or more major life functions as defined by ADA. This evidence could include treatment, medication, history, etc. All documentation must be presented in advance of the requested accommodation.

The documentation should establish the formal diagnosis, nature and severity of the disability, and the functional limitations, caused by the condition, in the academic environment. The documentation may include suggested accommodations that would be helpful in the college environment, but these recommended accommodations shall not be binding on the institution; rather accommodations shall be determined by DVC DSS counselors and the student on a case-by-case basis for each course or activity, as needed.

(Students with temporary conditions should follow the same procedures as for all other students; adjustments will be determined on a case by case basis.)

Students wanting to request disability-related services must identify themselves to Disability Support Services (DSS), SSC 248, or call Lawrence Punsalang at 925-969-2182 or email at LPunsalang@dvc.edu;  additional information is available at the DSS office . DSS must receive complete documentation of disability, which substantiates the need for each accommodation requested. Eligibility for reasonable and appropriate accommodations will be determined on an individual basis by Disability Support Services for Students. DSS will, based on documentation and with the student's participation, coordinate and/or recommend necessary accommodations with the appropriate college department or college member.

In most cases, the date of evaluation described in the documentation must be within five years from the initial presentation to Diablo Valley College. The student, in most cases, will not be asked for a re-evaluation during matriculation. However, in the case of some variable forms of disability (i.e. some psychiatric disabilities, some health conditions), a more recent date of evaluation or periodic re-evaluations may be required to verify the need for accommodation. The final determination for current status of the documentation rests with the institution.

Disability Support Services assumes responsibility to maintain confidentiality of the evaluation and will not release any part of the documentation without the student's informed and written consent.

If accommodations are not clearly identified and/or justified in a diagnostic report or letter, the disability service provider will work with the student and/or provider to seek clarification and, if necessary, more information. The appropriate accommodations will be designated by the disability service provider, in collaboration with the requesting student, and will be based on the student's documentation.

Although the provider's recommendations for accommodations are often helpful, these recommendations are not binding. THE FINAL DETERMINATION FOR THE NATURE OF APPROPRIATE AND REASONABLE ACCOMMODATIONS RESTS WITH DVC.

The type of documentation required for each type of disability [i.e. hearing, vision, physical, psychiatric, traumatic brain injury, learning (LD), attention-deficit-hyperactivity disorder (ADHD), and health] is described below. Each subsection by type of disability will address the following:

Qualifications of the Evaluator
Substantiation of the Disability
Recommendations for Accommodations