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The Financial Aid Office is available to answer general questions over the phone, but due to confidentiality policies, cannot discuss personal student information. If you need any information about student records, you must come into the Financial Aid Office, or email us through your InSite Portal email account. You may also access your financial aid information on InSite.
The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student' financial and academic educational records. If you want to give someone access to your financial aid records that are maintained by DVC, fill out a FERPA Release Form and submit it to the Financial Aid Office
Submitting the FAFSA will determine your eligibility for the California College Promise Grant (formerly known as Board of Governors Fee Waiver), Pell Grant, FSEOG, Federal Work-Study, Direct Loan Program and the Parent PLUS Loan Program. Submitting the California Student Aid Commission GPA Verification Form, along with the FAFSA, will determine your eligibility for the Cal Grant.
For more information on these financial aid options, visit ways to help pay for college.
The priority application deadline for FAFSA is March 2 of every year. It is strongly suggested that you apply before the priority deadline as funds are limited. If you are unable to apply before the priority deadline, the Financial Aid Office processes FAFSA applications until the last day of the spring semester.
Note that it can take between 8-12 weeks to process files, appeals, loan requests, and other financial aid documents. If corrections need to be made, the processing time is longer.
The Pell Grant, California Promise Grant (formerly the Board of Governors Fee Waiver) and Federal Work-Study are available during the summer as long as you did not receive all eligible funds during the fall and spring semesters of the previous academic year. You must have a completed FAFSA on file to be eligible for Federal Work-Study. students
You can receive financial aid at DVC until you reach 150 percent of your declared educational goal. For example, if your educational goal is to receive a certificate that requires completion of 24 units, you can receive financial aid until the completion of 36 units (24 units x 150 percent = 36 units). Students who have exceeded the maximum time frame may submit an appeal form to be considered for an extension for financial aid eligibility.
Yes, you may apply for a loan by attending a loan workshop and obtaining the loan application packet. The workshop will cover the application process, requirements, and your rights and responsibilities as a student borrower.
By law, Selective Service registration is required for males between the ages of 18 and 25 for the Armed Forces. You may be ineligible for student aid if you do not register. Registration forms are available in the Financial Aid Office or you can register online and/or check your registration status at Selective Service Systems.
You will know that your file is complete upon receipt of an award letter via your InSite Portal email account. You can also stop by the Financial Aid Office.
An award letter is notification of the type and amount of financial aid that you have been awarded. Financial aid award amounts are based on full-time (12+ units) enrollment for the semester. You will receive your letter via your InSite Portal email account.
No. Payments are adjusted accordingly for three-quarter, half-time and less than half-time enrollment. Students enrolled less than half-time (six units) are not eligible for the Cal Grant, student loans, SEOG, or Federal Work-Study. However, all students are encouraged to complete the FAFSA and the California College Promise Grant (formerly known as BOG Fee Waiver) Application to determine eligibility.
Financial aid awards can be sent to you via direct deposit to your bank account or deposited into the CollegeCash card. You can sign up for one of these electronic payment options at www.4cd.edu/collegecash. If you do not sign up for an electronic option, you financial aid will be paid in the form of a check and require additional processing time.
No. All Financial Aid checks are mailed to the student's current address in the DVC database. It is the student's responsibility to ensure that the address on file is correct. Please check with Admissions and Records Office to verify or make any changes to your address.
Financial Aid information can be submitted to another college by adding the school code of the college you will be attending to your Student Aid Report. Adding an additional school code to your SAR can be done online by signing into your application at www.fafsa.gov or by calling the Department of Education and informing the representative that you will be attending another college.
You must have your Data Release Number (DRN), which is found on the bottom left hand corner of your SAR, to make changes on your SAR and/or to release copies of your SAR electronically to the school you will be attending.
International Students attending Diablo Valley College on a F1 or F2 student visa, a J1 or J2 exchange visitor, or a G series visa are not eligible for federal student aid. However, international students are still eligible for scholarships. Visit the Scholarship Office located on the first floor of the Student Services Center.
International students may be eligible to apply for student assistant jobs on campus by contacting offices on campus to see if there are any current job openings.
If you are enrolled in two or more Contra Costa Community College District colleges during the same academic year, you will only receive financial aid from the institution where you have enrolled in the majority of your units.
FAFSA is the Federal Department of Education's Free Application for Federal Student Aid (FAFSA). This is the most important document that needs to be completed by every student as it assess your eligibility for all forms of possible financial aid.
A FSA ID serves as your electronic signature and provides access to your personal records. The FSA ID is necessary for you to sign and fully complete your FAFSA. You can create a FSA ID here.
If you are a "dependent" student, your parent must also apply for a FSA ID as you and your parent will need to "sign" the FAFSA. Your FSA ID is also necessary if you need to make corrections on your FAFSA.
If you have lost or forgotten your FSA ID you need to click the "Forgot Username" or "Forgot Password" links on the FAFSA . You must provide an option to retrieve the information and often answer your challenge questions in order to reset your FSA ID.
After completing the FAFSA, the Department of Education will process your application to determine your eligibility. Approximately two - three days after you submit your FAFSA, a Student Aid Report (SAR) will be emailed or mailed to you.
Yes. According to federal policies, you may be eligible for aid if you are a permanent U.S. resident with a Permanent Resident Card, a conditional permanent resident, or the holder of an Arrival-Departure record from the Department of Homeland Security showing any of the following designations: "Refugee," "Asylum Granted," "Parolee," "Victim of human trafficking," T-Visa holder, or "Cuban-Haitian Entrant."
According to the Department of Education, a student is considered "independent" when one of the following criteria is met: must be 24 years of age; is married; has dependent children or a dependent that you provide 51 percent of financial support; is an orphan or ward of the court; is a veteran; or working on a graduate degree. This is the case even if you do not live with your parents and/or they do not claim you when filing taxes.
If you do not meet any of these criteria and you still believe you are independent due to other circumstance please come into the Financial Aid Office to discuss the possibility of requesting a independent status appeal.
The Expected Family Contribution is a federal formula that calculates the amount of money a student or parent is expected to contribute toward educational costs. The EFC is based on the information you submitted on your FAFSA application. Information taken into account include income, household size, number of family members attending college, etc.
Previous year income is one factor in determining a student's eligibility for Financial Aid. When verification of income is required, the only tax returns that are completed are from the previous year.
If your income or your parent's income has decreased since last year, you can complete a Reduction of Income Appeal Form. The form will be reviewed to determine if you are eligible to use the present year's income instead of the previous year's income on your FAFSA/SAR.
A copy of your tax transcript and W2s can be obtained online through the IRS website. You can also call the IRS at tel: (800) 829-1040 or in person at a local IRS Office.
Your Student Aid Report (SAR) will list all of the answers you provided on your FAFSA. You should review these answers carefully to make sure they are correct. The report will also state your eligibility for financial aid.
If you filed your FAFSA electronically, corrections can be made online. Go to the FAFSA website and select "make corrections to a processed FAFSA" under the FAFSA follow-up section.
If you received your SAR by mail, you can make the corrections on the physical SAR and mail it to the Department of Education for processing.
If you are determined eligible for financial aid, you may be required to submit documentation to verify the information you submitted on your FAFSA. Read, complete and submit the forms to the Financial Aid Office, along with any other documentation that has been requested such as tax forms, selective service registration, and citizenship verification.
Once you submit all required paperwork, it will be processed and reviewed by a Financial Aid Coordinator. This process takes about ten business days. Once the paperwork is processed, you will either receive an "award letter" or a "corrections/Missing Information Letter," which will state if you have missing documents and/or you need to make specific corrections to your paperwork. You can also stop by the Financial Aid Office to ask about your status. Note that it can take between 4-6 weeks to process files, appeals, loan requests, and other financial aid documents.
The Satisfactory Academic Progress policies are requirements that all financial aid recipients need to meet in order to be considered on "satisfactory status." You must complete the required number of units per semester with a minimum semester and cumulative GPA of 2.0.
You can drop a class, but first make sure that you are still enrolled in 67 percent of the number of units that you attempted. Refer to Satisfactory Academic Progress Policy and the Satisfactory Academic Progress Grid to see if you are completing 67 percent or more of all the units you are attempting.
You may have to pay back a portion of the money if you completely withdraw before 60 percent of the end of the semester.
Financial Aid Warning is the status you will receive if your semester and/or overall GPA is below a 2.0 or your overall completion rate is below 67 percent of the units attempted. If you are on Financial Aid Warning, you will receive aid for the following semester only. You will not receive further aid unless Satisfactory Academic Progress is achieved during that semester. A student is not eligible to receive a loan in the semester they are on Financial Aid Warning.
To clear Financial Aid Probation, you must complete at least 67 percent of the number of units attempted and earn a semester and cumulative GPA of at least 2.0 in the semester you are placed on Financial Aid Probation. Please refer to the Satisfactory Academic Progress Policy.
You will be placed on Financial Aid Suspension if you do not meet Satisfactory Academic Progress requirements for two consecutive semesters and are on Financial Aid Warning. You will not be eligible for any Financial Aid until your status has been cleared by completing at least one term of Satisfactory Academic Progress requirements and have a cumulative GPA of 2.0 or above. You may choose to appeal your Financial Aid Suspension status by completing an Appeal Form.
You will be placed on Financial Aid Suspension if you reach Maximum Time Frame, meaning, you have attempted more than 150 percent of the units required to complete your major and/or educational goal (150 percent completion includes all previous coursework attempted, even if financial aid was not received). A student may choose to appeal Maximum Time Frame suspension by completing the Maximum Time Frame appeal.
Office location: SSC building, first floor Pleasant Hill campus map
Spring 2018 Hours
February 5, 2018 - May 25, 2018
Monday/Wednesday/Thursday: 8:30 a.m. - 5 p.m.
Tuesday: 8:30 a.m. - 7 p.m.
Drop-in hours (for document submission and detailed information, photo ID required)
Monday/Wednesday/Thursday: 8:30 a.m. - 3 p.m.
Tuesday: 8:30 a.m. - 6 p.m.
Pleasant Hill lab hours
Monday/Thursday/Friday: 8:30 a.m. - 12 p.m.
Tuesday/Wednesday: 1 pm - 5 p.m.
Learn more about the financial aid computer lab
Admissions and Records, San Ramon campus mapDrop-in hours (for document submission and detailed information, photo ID required)
Wednesday: 10 a.m. - 1 p.m. and 2 p.m. - 6 p.m.
Break times: 15 minutes at 11:30 a.m. and 3:30 p.m.