Topics

• Join the DVC online job board
• Post your job
• Hiring/re-hiring students
• Federal Work Study (FWS) students
• International students

Join the DVC online job board

DVC has an online job board called Handshake where all campus job opportunities should be posted to be equitable in being available for all students. Here’s how to join Handshake as an on-campus employer:

• Sign up using your dvc.edu email and we’ll match you with all the current DVC employers. Please choose your department from this list. Once you join, you will need to be approved by the person who created that department.
• If you don’t yet see a company for your department, click the Create Employer button. Please use the naming convention DVC - Department Name (ex: DVC - Library, DVC - San Ramon Campus, etc).
• Your Employer registration will be approved by DVC Career Services.
• Feel free to reach out to Career Services at careertransfer@dvc.edu. We are happy to walk through this process.

Post your job

Find detailed instructions and screenshots of this process in this help article or watch this brief video for a step-by-step demonstration.

1. Start by clicking Post a Job from your home dashboard.
2. You will be asked to complete 4 steps: Job Basics, Details, Preferences, and Schools.
3. Complete each step and press Next.
4. You can preview the posting and when you are happy with the preview, press Save.
5. Your job listing will be reviewed by DVC Career Services staff, and upon approval it will be posted and viewable to DVC students.

Posting tips:

• For campus positions, select "on-campus employment" as this will help students when they use the search filter. You can also include "DVC" in your position title.
• If you are only looking for Federal Work Study Students, please note that in the description and in the job type selection.

Advertising tips:

• Flyers (whether physical ones on bulletin boards or digital ones on social media) are great!
• Please remember to reference the Handshake online job board or simply dvc.edu/career, so students can find and apply for your job opportunity online.
• Feel free to share your flyers with DVC Career Services and we are happy to post on our social media and in our Career & Transfer Center. We want to help you find great students to hire!

Hiring/re-hiring students

1. If you (the supervisors) are interested in hiring or re-hiring student workers, contact DVC Business Services to create/confirm a PID # and the corresponding GL.
2. Complete a Student Hire Card
   • Food Services and Child Development: Please remember that students need to submit their TB Test Clearance together with the Student Hire Card
   • Give the Student Hire Card to the student and the student will need to bring it to DVC Business Services (Payroll).
3. Student must make an appointment with Payroll to fill out employment paperwork.
   • If the student is a new hire, please make sure the student brings two forms of proper Identification. (See: Form I-9 List of Acceptable Documents)
4. Please remember students cannot begin working until student hiring paperwork has been processed by Human Resources/Payroll. The supervisor will receive the Student Employment Processing Confirmation receipt stating when the student can start to work. Due to liability reasons students are not legally employees until they are enrolled by the District.

Hiring/re-hiring Federal Work Study (FWS) students

1. When you (the supervisors) decide on who you want to hire, confirm with Financial Aid to make sure that the student is indeed eligible for FWS.
2. After the Financial Aid office has confirmed student's FWS eligibility, they will email the Federal Work Study Referral Card and Contract to you.
   • Fill out the FWS Referral Card and FWS Contract.
   • Food Services and Child Development: Please remember that students need to submit their TB Test Clearance together with the FWS Referral Card and FWS Contract.
   • Give the FWS Referral Card and FWS Contract to the student and the student will need to bring it to Payroll.
3. Student must make an appointment with Payroll online to fill out employment paperwork.
   • If the student is a new hire, please make sure the student brings two forms of proper Identification. (See: Form I-9 List of Acceptable Documents)
4. Please remember students cannot begin working until student hiring paperwork has been processed by Human Resources/Payroll. The supervisor will receive the Student Employment Processing Confirmation receipt stating when the student can start to work. Due to liability reasons students are not legally employees until they are enrolled by the District.

International students

• International students may be hired to work on campus provided that they are, and remain, in the appropriate immigration status and must be authorized to work in the United States. (Note: The information below is for supervisors. The International Student Office webpage has student instructions about this process.)
• International students must be registered as full-time students and maintain satisfactory academic progress while pursuing their education.
• International students must obtain a social security number from the Social Security Administration office and must complete an I-9 Employment Verification form, W-4 Tax form and additional campus forms.

1. If you (the supervisors) are interested in hiring or re-hiring an international student worker, contact DVC Business Services to create/confirm a PID # and the corresponding GL.
2. Complete a Student Hire Card.
   • Food Services and Child Development: Please remember that students need to submit their TB Test Clearance together with the Student Hire Card
   • Give the Student Hire Card to the student and the student will need to bring it to the DVC Payroll Office.
3. Before the student comes to Business Services to fill out paperwork, student must obtain a social security number from the Social Security Administration office and must complete an I-9 Employment Verification form.
   • To obtain a social security number, the student must be hired by an on-campus department.
   • The student must take the completed Student Hire Card to the International Student Office in SSC, 2nd floor.
   • The International Student Office will provide the student with a letter to bring to the Social Security Administration office along with other necessary identification.
   • After applying for a social security number, it can take up to three weeks to receive the card.
4. After student receives the Social Security number, then student will make an appointment with DVC Payroll Services to fill out the hiring paperwork.
   • Student must bring the following documents to the appointment with Payroll:
     • Current Foreign Passport
     • Current I-94 (Arrival/Departure Record)
     • Social Security Card
     • I-20 (Certificate of Eligibility for Nonimmigrant Student Status)
     • Student Hire Card
5. Please remember students cannot begin working until student hiring paperwork has been processed by Human Resources/Payroll. The supervisor will receive the Student Employment Processing Confirmation receipt stating when the student can start to work. Due to liability reasons students are not legally employees until they are enrolled by the District.

Please note: Eligible student workers must be taking 6 units during Fall/Spring term employment and 3 units during Summer employment. If they drop below this number their supervisors must terminate the student employment immediately. Additionally, students need to maintain a 2.0 GPA to be eligible to work on-campus. Federal Work Study students will immediately lose funding eligibility if they drop below 2.0. If you have questions about work options for non-FWS students who drop below 2.0 please contact employment services to discuss case-by-case situations.

***Student can begin work ONLY after they have processed their paperwork.***

Due to liability reasons students are not legally employees until they are enrolled by the District.