Distance Education Regulations and Forms

All online instructors should understand important regulations around distance education at the local, state, and federal level.  For your convenience, the Distance Education Committee has gathered important guidelines and practices below. 

Instructional Continuity Plans

Instructional Continuity Plan
Student Instructional Continuity Plan

Policies and Procedures

CCCCD Board Policy: Distance and Correspondence Education

Contra Costa Community College District Board Policy 4014 outlines key differences between distance education and correspondence education as well as protocol around course review, approval, and certification of DE courses.

DVC Procedure: Distance Education

Diablo Valley College Procedure 4003.01 clarifies local distance education definitions, practices for course review and approval, and guidelines for student participation and authentication.  Department Bylaws may include additional local practices.

DVC Procedure: Regular and Effective Contact

Diablo Valley College Procedure 4003.02 defines our college policies around instructor-initiated contact and student-to-student interaction in online courses. 


CCC Legal Opinions

Online Class Camera-on Requirements

CCC Legal Opinion: Online Class Camera-on Requirements covers the legality of camera-on requirements as it relates to California's constitutional right to privacy, FERPA, and accessibility.


 Federal and State Regulations

CA Regular and Effective Contact Mandate

California Title 5 - 55204 mandates regular and effective contact between an instructor and students and among students.  

US Regular and Substantive Interaction Mandate

US Department of Education Act 122 Stat. 3078 mandates regular, substantive interaction between the instructor and students.

Accessibility Mandates

Revised Section 508 standards, including WCAG 2.0  are federal codes outlining our mandate to make materials accessible to all students, including those with disabilities. 

Student Privacy (FERPA)

The US Department of Education's Family and Educational Privacy Act outlines policies around student privacy rights. 


Online Evaluations

UF Contract: Online teacher training

Under the new contract, faculty teaching online will need to successfully complete an approved training in online teaching. (Note: this requirement has been paused through Spring 2021.)

Setting up online evaluations and adding evaluators

Canvas Requests

Canvas shell request
  • Note: shells are automatically created for all class sections and can be found in the instructor of record's dashboard.  
  • Sandbox courses may be available for faculty to work on course design or for department training needs. Please contact Jeanette Peavler (jpeavler@dvc.edu) or Kat King (kking@dvc.edu) with your request.
  • Please review the Non-instructional Canvas Shells Guidelines for other shell requests, particularly those that are student-facing.  Then, submit the Non-instructional Canvas Shell Request Form for review by the Distance Education Committee.
Canvas LTI Request
  • If you are requesting publisher or third-party tool Canvas integrations, please contact the company to request their VPAT (accessibility) and FERPA-compliance (student privacy) documentation.
  • Please contact Jeanette Peavler (jpeavler@dvc.edu) or Kat King (kking@dvc.edu) with your request for publisher content or other tools that require Canvas Admin integration. 
 

 

Student Work Release Form

CCCCD Student Work Release Form

Students who have agreed to share their work with others outside the classroom should fill out the CCCCD Student Work Release Form.