DE Policies and Forms

Click on the topics below to view Distance Education forms and policies at the local, state, and federal level.

Policies and Procedures

CCCCD Board Policy: Distance and Correspondence Education

Contra Costa Community College District Board Policy 4014 outlines key differences between distance education and correspondence education as well as protocol around course review, approval, and certification of DE courses.

DVC Procedure: Distance Education

Diablo Valley College Procedure 4003.01 clarifies local distance education definitions, practices for course review and approval, and guidelines for student participation and authentication.  Department Bylaws may include additional local practices.

DVC Procedure: Regular and Effective Contact

Diablo Valley College Procedure 4003.02 defines our college policies around instructor-initiated contact and student-to-student interaction in online courses. 

CCC Legal Opinions

Online Class Camera-on Requirements

CCC Legal Opinion: Online Class Camera-on Requirements covers the legality of camera-on requirements as it relates to California's constitutional right to privacy, FERPA, and accessibility.

Related recommendations from DE Committee/Academic Senate:

 Federal and State Regulations

CA Regular and Effective Contact Mandate

California Title 5 - 55204 mandates regular and effective contact between an instructor and students and among students.  

Review DVC Procedure 4003.02 for college guidance.

US Regular and Substantive Interaction Mandate

US Department of Education Act 122 Stat. 3078 mandates regular, substantive interaction between the instructor and students.

Review DVC Procedure 4003.02 for college guidance.

Accessibility Mandates

Revised Section 508 standards, including WCAG 2.0  are federal codes outlining our mandate to make materials accessible to all students, including those with disabilities. 

Visit Online Accessibility at DVC for training materials to ensure your course content meets accessibility standards.

Student Privacy (FERPA)

The US Department of Education's Family and Educational Privacy Act outlines policies around student privacy rights. 

Online Evaluations

UF Contract: Online teacher training

Under Article 27, faculty teaching in a fully or partially online format will need to successfully complete an approved training in online teaching. 

Setting up online evaluations and adding evaluators

Canvas Requests

Canvas shell request
Canvas LTI Request
  • If you are requesting publisher or third-party tool Canvas integrations, please contact the company to request their VPAT (accessibility) and FERPA (student privacy) documentation.
  • Please contact Jeanette Peavler ( or Neal Skapura ( with your request for publisher content or other tools that require Canvas Admin integration.  Depending on how the tool is integrated into Canvas, vetting by the DVC DE Team and/or Districtwide Distance Education Council (DDEC) may be required.

Student Work Release Form

CCCCD Student Work Release Form

Students who have agreed to share their work with others outside the classroom should fill out the CCCCD Student Work Release Form.

Instructional Continuity Plans Archive

Instructional Continuity Plan

The DVC Instructional Continuity Plan outlines key steps in an emergency transition to remote instruction.

Student Instructional Continuity Plan

The DVC Student Guide: Transition to Remote Instruction provides support for students in an emergency transition to remote instruction.